Regulatory Compliance

On Jan. 11, 2018, the IRS issued revised tax withholding tables for employee paychecks. To comply with IRS Notice 1036, employers should implement the 2018 withholding tables as soon as possible, but no later than Feb. 15, 2018. The notice provides early release copies of the new percentage method tables for income tax withholding. To learn more about your tax responsibilities as an employer, refer to Publication 15 and recent developments at irs.gov.

Requirements for a dental practice that wants to operate using a fictitious name.

Customize this sample plan to describe how employees should respond to fires and emergencies at the practice. This resource is part of the Regulatory Compliance Manual. Updated June 2024..

Customize this sample plan to describe the general office safety procedures at your practice. This resource is part of the Regulatory Compliance Manual. Updated June 2024.

This form is part of the Regulatory Compliance Manual. Updated June 2024.

Use CDA’s 45-minute PowerPoint presentation to provide the Cal/OSHA-required training on hazardous materials to new dental staff. The training covers hazard identification, protective and first-aid measures and more.

A poster guide to the pictograms and hazard statements required by the Cal/OSHA Hazard Communication regulation.

Customize this sample plan to describe how the practice communicates to employees about workplace hazardous chemicals. Print final plan on a color printer. Updated June 2024.

Use sample plan to describe how to manage and dispose of hazardous waste in accordance with federal and state laws. This is part of the Regulatory Compliance Manual. Updated June 2024.

Use this resource help an out-of-state trained dental assistant plan to become a California registered dental assistant without enrolling in a full-time educational program. New paths available July 1, 2025.

Overview of requirement and related CDC recommendations. Cal/OSHA requires employers to offer certain employees the hepatitis B vaccination series and post-vaccination testing.

Answers to questions asked by dental offices on how to comply with HIPAA and state rules on health information privacy, security and confidentiality.

This checklist provides an at-a-glance view of elements required to comply with state and federal privacy laws. 

This is the fourth of four presentations created to train a dental practice’s privacy officer and security officer on the requirements of federal and state privacy laws and on their respective responsibilities. 

Describes HIPAA business associates and the requirement for covered entities such as dental practices to have agreements with them. A sample business associate agreement is included.

This is the first of four presentations created to train a dental practice’s privacy officer and security officer on the requirements of federal and state privacy laws and on their respective responsibilities. 

A discussion on HIPAA safeguards – what administrative, technical and physical safeguards are required to be implemented and how to determine if a safeguard is reasonable and appropriate.

The rule sets standards to protect patient information in electronic form. A covered entity must implement or address more than 30 administrative, physical and technical standards summarized here.

The first four PowerPoint presentations listed below are intended to instruct dental practice HIPAA privacy and security officers on their responsibilities under HIPAA and state privacy and security laws. The fifth and last PowerPoint presentation listed below can be used in combination with a dental practice’s written policies and procedures to train the office workforce (includes students and others).

A list of county programs which allow small businesses to drop-off by appointment their hazardous and universal waste.

Customize form to comply with Cal/OSHA and a Dental Board requirement to have a written protocol for operatory cleanliness. The form is part of the Regulatory Compliance Manual. Updated June 2024.

This is the third of four presentations created to train a dental practice’s privacy officer and security officer on the requirements of federal and state privacy laws and on their respective responsibilities. 

Staff must assess annually the effectiveness of the practice's safety procedures and devices and consider safety sharps. This form is part of the Regulatory Compliance Manual. Updated June 2024.

Use this form to document individual employee's annual training on the control of exposures to bloodborne pathogens. This form is part of the Regulatory Compliance Manual. Updated June 2024.

FAQ on infection control, other Cal/OSHA regulations, training, personal protective equipment and inspections. This resource is part of the Regulatory Compliance Manual. Updated March 2024.

This is a list of external websites with information pertinent to infection control at dental practices.