Regulatory Compliance

Dental practice, environment & radiation, infection control, Cal/OSHA and HIPAA.

Multiple state and federal agencies are charged with regulating dental practices. Keep on top of the compliance process by downloading our versatile and customizable resources.

Regulatory Compliance Manual: Table of Contents and Use Instructions

Review the instructions for recommendations on how to best implement this program in your practice. Also download a table of contents for your binder.

Cybersecurity Information Resources

Learn what cybersecurity practices your dental practice should have by reviewing resources from these government agency websites.

Data Breach Notification Requirements

HIPAA and California law require individuals be notified when specified personal information, including health and medical insurance information is breached. This article summarizes the requirements and provides a checklist of steps to follow when patient information may have been breached or accessed without authorization.

December 1, 2020 Small Business Hiring Tax Credit application portal opens today

The California Department of Tax and Fee Administration (CDTFA) began accepting applications today for a small business hiring credit against California state income taxes or sales and use taxes. Qualified business employers who employed 100 or fewer employees as of December 31, 2019; and suffered a 50% decrease or more in income tax gross receipts when comparing second quarter 2020 to second quarter 2019, may apply between Dec. 1, 2020 through Jan. 15, 2021 to receive a credit of $1,000 for each net increase in qualified employees from April 1, 2020 through June 30, 2020. The credit reservations will be allocated to qualified small business employers on a first-come, first-served basis.

Employers should be prepared with all the required information to start their online application. Visit www.cdtfa.ca.gov/taxes-and-fees/SB1447-tax-credit.htm for details.

Dental Assisting Categories

Summarizes allowed duties and educational requirement for all dental assisting categories.  

Dental Board - Notice of Licensure

Must be accessible to public view on the premises where dental services are provided. Required information must be in at least 48-point type.

Dental Board of California Infection Control Regulations

Copy of California Code of Regulations Title 16 Section 1005, which require written protocols for instrument processing, operatory cleanliness, and injury management. Updated June 2024.

Dental Materials Fact Sheet FAQ

Dental practices must provide a copy of the Dental Board-approved Dental Materials Fact Sheet to a patient or guardian at least once prior to performing a restorative procedure on that patient.

Dental Office Waste Management Options

A table of options for managing medical, hazardous, and universal wastes and a list of mail-back medical waste vendors.

Dental Practice Marketing and Advertising 101

Marketing and advertising are critical for a dental practice to establish itself successfully and to maintain practice goals.

Dental Radiographic Film Quality Assurance Requirements

Dental practices using traditional film radiography must meet regulatory standards for quality assurance. This regulation summary includes a sample office policy and a template for a corrective actions log.

Dental Sharps

Use form to document evaluation of sharps used in the practice and availability of sharps injury protection devices. The form is part of the Regulatory Compliance Manual. Updated June 2024.

Disinfecting the Operatory

 Follow these step-by-step instructions for cleaning, disinfecting the operatory.

Effective July 1, 2024, local minimum wage posters have mandatory updates.

The following cities and counties are affected: Alameda, Berkeley, Emeryville, Fremont, LA City/LA County, Malibu, Milpitas, Pasadena, San Francisco and Santa Monica.

See Minimum Wage and Paid Sick Leave Ordinances by City/County available on cda.org for details.

Effective July 1, City of Los Angeles Freelance Worker Protections Ordinance

The ordinance sets forth certain requirements for employers retaining freelance workers (bona fide independent contractors) operating within the City of Los Angeles. Among other requirements and protections, the ordinance establishes a requirement that a written agreement be in place. Read more about the requirements of the ordinance here.

Electronic Signatures

Dental practices moving to paperless systems must consider implementation of technology that captures legally valid electronic signatures.

Employee Accident Form

Use this form to document employee exposures to bloodborne pathogens, sharps injuries and accidents as required by Cal/OSHA. Updated June 2024.

Employee Informed Refusal of Post-Exposure Medical Evaluation

Use this form to document an employee’s informed refusal of a medical evaluation following exposure to bloodborne pathogens. This form is part of the Regulatory Compliance Manual. Updated June 2024.

Employee Injury Protocol

Use template to create a Dental Board-required written protocol for the management of injuries. This sample form is part of the Regulatory Compliance Manual. Updated June 2024.

Employee Medical Record Form

Use form to record individual employee's workplace injuries, vaccinations, and exposure monitoring. This sample form is part of the Regulatory Compliance Manual. Updated June 2024.

Employee Occupational Exposure to Radiation

A log and a form to assist the dental practice in gathering information on employee radiation exposure at other employers.

Ensure State Provisions Are Included In Your Privacy Policies and Procedures

Describes state requirements to include in a dental practice’s policies and procedures for protecting patient information. 

Ergonomics/Repetitive Motion Injury Prevention Plan

Customize sample plan to describe how your practice prevents repetitive motion injuries. This resource is part of the Regulatory Compliance Manual. Updated June 2024.

Exposure Control Plan

Customize sample plan to describe how your practice limits employee exposure to bloodborne pathogens. This resource is part of the Regulatory Compliance Manual. Updated June 2024.

Face Coverings and Disability Accommodations

Information for those dental practices subject to local masking orders or who have implemented mask-required policies.

February 15, 2018: Implement New Tax Withholding Tables

On Jan. 11, 2018, the IRS issued revised tax withholding tables for employee paychecks. To comply with IRS Notice 1036, employers should implement the 2018 withholding tables as soon as possible, but no later than Feb. 15, 2018. The notice provides early release copies of the new percentage method tables for income tax withholding. To learn more about your tax responsibilities as an employer, refer to Publication 15 and recent developments at irs.gov.

Fictitious Business Name

Requirements for a dental practice that wants to operate using a fictitious name.

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