Regulatory Compliance
Dental practice, environment & radiation, infection control, Cal/OSHA and HIPAA
Multiple state and federal agencies are charged with regulating dental practices. Keep on top of the compliance process by downloading our versatile and customizable resources.
Regulatory Compliance Manual: Table of Contents and Use Instructions
Dental Board of California Infection Control Regulations
Copy of California Code of Regulations Title 16 Section 1005, which require written protocols for instrument processing, operatory cleanliness, and injury management. Updated June 2024.
Dental Materials Fact Sheet FAQ
Dental practices must provide a copy of the Dental Board-approved Dental Materials Fact Sheet to a patient or guardian at least once prior to performing a restorative procedure on that patient.
Dental Office Waste Management and Disposal Options
Information and options for managing medical, hazardous, and universal wastes. Includes a list of mail-back vendors.
Dental Practice Marketing and Advertising 101
Marketing and advertising are critical for a dental practice to establish itself successfully and to maintain practice goals. This article describes different methods of marketing and advertising, summarizes how the Dental Practice Act, CDA Code of Ethics, HIPAA and federal communication laws impact a dental practice’s marketing and advertising efforts and includes a Q&A.
Dental Sharps
Use form to document evaluation of sharps used in the practice and availability of sharps injury protection devices. The form is part of the Regulatory Compliance Manual. Updated June 2024.
Disinfecting the Operatory
Follow these step-by-step instructions for cleaning, disinfecting the operatory.
Employee Accident Form
Use this form to document employee exposures to bloodborne pathogens, sharps injuries and accidents as required by Cal/OSHA. Updated June 2024.
Employee Informed Refusal of Post-Exposure Medical Evaluation
Use this form to document an employee’s informed refusal of a medical evaluation following exposure to bloodborne pathogens. This form is part of the Regulatory Compliance Manual. Updated June 2024.
Employee Injury Protocol
Use template to create a Dental Board-required written protocol for the management of injuries. This sample form is part of the Regulatory Compliance Manual. Updated June 2024.
Employee Medical Record Form
Use form to record individual employee's workplace injuries, vaccinations, and exposure monitoring. This sample form is part of the Regulatory Compliance Manual. Updated June 2024.
Employee Occupational Exposure to Radiation
A log and a form to assist the dental practice in gathering information on employee radiation exposure at other employers.
Ergonomics/Repetitive Motion Injury Prevention Plan
Customize sample plan to describe how your practice prevents repetitive motion injuries. This resource is part of the Regulatory Compliance Manual. Updated June 2024.
Exposure Control Plan
Customize sample plan to describe how your practice limits employee exposure to bloodborne pathogens. This resource is part of the Regulatory Compliance Manual. Updated June 2024.
February 15, 2018: Implement New Tax Withholding Tables
On Jan. 11, 2018, the IRS issued revised tax withholding tables for employee paychecks. To comply with IRS Notice 1036, employers should implement the 2018 withholding tables as soon as possible, but no later than Feb. 15, 2018. The notice provides early release copies of the new percentage method tables for income tax withholding. To learn more about your tax responsibilities as an employer, refer to Publication 15 and recent developments at irs.gov.
Fictitious Business Name
Requirements for a dental practice that wants to operate using a fictitious name.
Fire & Emergency Action Plan
Customize this sample plan to describe how employees should respond to fires and emergencies at the practice. This resource is part of the Regulatory Compliance Manual. Updated June 2024..
General Office Safety Plan
Customize this sample plan to describe the general office safety procedures at your practice. This resource is part of the Regulatory Compliance Manual. Updated June 2024.
Group Training Documentation
This form is part of the Regulatory Compliance Manual. Updated June 2024.
Hazard Communication in the Dental Practice - Training for New Employees (PowerPoint)
Use CDA’s 45-minute PowerPoint presentation to provide the Cal/OSHA-required training on hazardous materials to new dental staff. The training covers hazard identification, protective and first-aid measures and more.
Hazard Communication Pictograms Poster
A poster guide to the pictograms and hazard statements required by the Cal/OSHA Hazard Communication regulation.
Hazard Communication Plan
Customize this sample plan to describe how the practice communicates to employees about workplace hazardous chemicals. Print final plan on a color printer. Updated June 2024.
Hazardous Waste Management and Disposal Plan
Use sample plan to describe how to manage and dispose of hazardous waste in accordance with federal and state laws. This is part of the Regulatory Compliance Manual. Updated June 2024.
Hepatitis B Vaccination: Requirement and Recommendations
Overview of requirement and related CDC recommendations. Cal/OSHA requires employers to offer certain employees the hepatitis B vaccination series and post-vaccination testing.
HIPAA and California Health Information Privacy and Protection Laws Q&A
Answers to questions asked by dental offices on how to comply with HIPAA and state rules on health information privacy, security and confidentiality.
HIPAA and the California Medical Information Act Checklist
This checklist provides an at-a-glance view of elements required to comply with state and federal privacy laws.
HIPAA Breach Assessment and Notification
This is the fourth of four presentations created to train a dental practice’s privacy officer and security officer on the requirements of federal and state privacy laws and on their respective responsibilities.