Laws and Regulations
What to Expect When Your Employee is Expecting
When an employee tells you they are pregnant, you must be prepared. As a California employer, you must be well-versed in the various leave entitlements, documentation obligations, and wage replacement benefits your employees may qualify for.
CalSavers Retirement Requirement for Employers in California
Effective January 1, 2023, the State of California is now requiring all employer's to offer a retirement plan to their staff.
Employee Personnel Files
Guidelines to help a practice build and maintain employee information while securely storing legally compliant files and documents.
Harassment, Discrimination and Retaliation Prevention Compliance Guide
Outlines steps for developing policies, posting compliance, notice and distribution requirements, and employee training. CA employers have a duty to take reasonable steps to prevent and promptly correct discriminatory and harassing conduct.
Minimum Wage and Paid Sick Leave Ordinances by City/County
Individual cities and counties across California have passed local ordinances relating to minimum wage and sick leave laws — with eligibility rules varying from city to city. Check with local city government as to whether any local minimum wage ordinances may apply to employees in your practice. Periodically check local websites as rates in these cities could change at any time.
Pregnancy Declaration for Radiation Safety
A form to document employee’s voluntary declaration of pregnancy and that employee has been informed of facts on occupational radiation exposure and other information.
Records and Documents Retention Guidelines
Use this table to determine how long to keep business records such as payroll and employee records, patient records, EOB's and more.
Required Postings in a Dental Office
Lists posters required at dental offices and required pamphlets. Poster sets are distributed to practice owners biennially. This resource is part of the Regulatory Compliance Manual. Updated January 2024.
Sample Employee COVID-19 Vaccination Tracking Form
Use this form to track track employee COVID-19 vaccination status at-a-glance. This form can be used in conjunction with the Self-Certification of Employee Vaccination Status obtained from each employee.
Sample Employee Photograph Authorization Form
Form to gain consent when using employee images or video in your practice marketing materials.
Self-Certification of Employee Vaccination Status
Use this form to obtain verification and proof of vaccine status for each employee's confidential personnel file.