Regulatory Compliance

Lists posters required at dental offices and required pamphlets. Poster sets are distributed to practice owners biennially. This resource is part of the Regulatory Compliance Manual. Updated January 2024.

Summary of the Cal/OSHA requirements for medical evaluation and fit testing tight-fitting respirators such the N95 and elastomeric respirators.

Customize this sample plan which is required when an employer requires an employee to wear a respirator, such as an N95. This is part of the Regulatory Compliance Manual. 

This is a guide to the rules for communicating via these technologies with patients and other individuals via telephone, cellphone, text message or email.

Use this checklist to conduct required safety inspections.

Dental practices must regularly evaluate the appropriateness of safety sharps. A dental practice must either use the sharps or document the reason why safety sharps are not used. 

An overview of the sales and use tax dental practices are required to collect and pay.

Use sample notice to inform patients of a breach of their personal information. Sample notice includes elements required by law.

Practices should personalize the attached sample language to their practices and confirm that the agreement is consistent with existing policies and procedures.

Customize this form to create a practice’s notice. It must have specified elements. The final notice must be provided to patients and an acknowledgment of receipt should be collected. Post it in the practice and on the practice website.

Use form to record the schedule and methods of implementation of the Bloodborne Pathogens Standard in the practice. This form is part of the Regulatory Compliance Manual. Updated Sept 2015.

Summary of permit requirements for dentists administering or ordering the administration of general anesthesia, deep sedation, moderate sedation, adult oral conscious sedation and pediatric minimal sedation. 

Beginning Sept. 18, employers must use the revised I-9 form with a revision date of 07/17/17 N. From July 17–Sept. 17, they are permitted to use the previous form with a date of 11/14/16 N. The new version brings very subtle changes to the form’s instructions and a list of acceptable documents, which were created with the goal of making the form easier to navigate. Current storage and retention rules have not changed. Visit the United States Citizenship and Immigration Services website at uscis.gov/I-9.

Employers who learn that an employee has tested positive for COVID-19 must report specific information in writing to their claim’s administrator within three days. Read more here. Your workers comp carrier will provide more information to you.

The law includes language that any entity that employs health care providers or emergency responders that elect to exclude employees from emergency paid sick leave under the federal FFCRA health care provider exemption must provide the leave in California. As a best practice, all employers should comply with emergency paid sick leave under FFCRA.

Use form to record required information associated with an employee’s injury with a contaminated sharp. This form is part of the Regulatory Compliance Manual. Updated September 2015.

Summarizes prohibited actions and best practices for businesses collecting social security numbers or copies of driver’s licenses. 

This resource includes links to the required forms.

Weekly verification of proper functioning of all sterilization devices through use of a biological indicator (such as a spore test) is required. 

Surface disinfectants and waterline cleaners used and sold in the state must be registered with the state Department of Pesticide Regulation.

Describes items dentists should consider when contemplating the use of video surveillance cameras at the practice. Sample notification language for patients and employees included.

Dental practices utilizing dental auxiliaries must post a notice that describes their allowable duties and functions within stipulated settings and/or circumstances.

This form serves both as a notice that complies with the Dental Board’s requirement and to obtain informed consent for teledentistry.

Recommendations for dentists participating in patient loyalty programs; to ensure compliance with legal guidelines and CDA ethical standards.

Both federal and state laws protect patient health information (PHI) in part by establishing rules for its use and disclosure. This article reviews those rules.

California businesses are required to review applicable orders and guidance from the state and respective local health departments related to COVID-19 hazards and prevention.