This checklist provides an overview of what dental practices need to do to comply with the Dental Board, occupational safety, employment, environmental, radiation safety, patient privacy, information security, and general business requirements. This list offers general information and does not take the place of legal advice. This list is not exhaustive, and each item may not be applicable to every situation.
The mission of the Dental Board is to protect and promote the health and safety of consumers of the state of California.
It does this primarily through enforcement of the Dental Practice Act (DPA). Individuals can view the DPA online or order a printed copy at dbc.ca.gov. CDA's “Guide to Dental Practice Act Compliance,” summarizes portions of the DPA and organizes information in alphabetical order by subject.
Certain requirements apply to dentists who receive payment from government benefit programs, who treat or refer patients with Medicare coverage, or who have patients with prescription coverage through Medicare.
A dental practice must comply with federal laws when using certain communication methods with patients. For communicating with, or marketing to, future patients, refer to CDA's “Dental Practice Marketing and Advertising 101” and other marketing resources on cda.org.
Cal/OSHA relies on documentation of effective written plans outlining the employer’s safety program, communication of hazards to employees, and employee training for enforcement of its regulations. These written plans should be in place before hiring an employee.
All California dental practices must comply with state privacy laws that sometimes overlap with the federal Health Insurance Portability and Accountability Act (HIPAA) which is applicable to “covered entities.” “Covered entities” are health care providers, health plans, and health information clearinghouses that perform certain transactions electronically. A detailed compliance guide is available from the American Dental Association. We strongly recommend you use the ADA Complete HIPAA Compliance Kit to help you develop or update your office policies and procedures. It has sample forms and policies and provides thorough discussions and considerations on how HIPAA compliance affects a dental practice. You can refer to the ADA kit for almost every item listed below. An expanded checklist for compliance with privacy laws, an overview of state and federal privacy rules, forms that comply with both federal and state privacy laws, and other resources are available on cda.org.
California dental practices may be required to comply with certain industry-imposed standards. Although these programs are not regulatory, they are included on this list because they affect most dental practices.
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