California dental practices must print and display new labor law posters

January 2024 updates include notices on state minimum wage, California Paid Sick Leave
June 21, 2023
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Quick Summary:
California dental practices must print and display six revised posters in a conspicuous location in the workplace. The revised notices pertain to California Paid Sick Leave, safety and protection on the job, California's new minimum wage, wages and working conditions for specific occupations and workplace discrimination and harassment prevention. These posters were not in the complimentary Required Poster Set CDA mailed last April to confirmed practice owners as a benefit of membership.

Jan. 8, 2024: Article updated to list six recently updated required workplace notices.

Dental practices must print and display in the workplace six revised posters issued by the U.S. Department of Labor, California Civil Rights Department and California Department of Industrial Relations. 

These posters, in addition to three released last spring, are not included in the complimentary Required Poster Set CDA mailed in April 2023 to confirmed practice owners as a benefit of membership. Therefore, dentists will need to download, print and affix the updated poster over the poster currently displayed in their office.

The posters must be displayed in a highly visible place to employees.

  1. California Minimum Wage Notice (effective January 2024) 
  2. California Law Prohibits Workplace Discrimination & Harassment (updated January 2024) 
  3. Healthy Workplaces/Healthy Families Act: California Paid Sick Leave (updated November 2023) 
  4. Wages, Hours and Working Conditions in the Professional, Technical, Clerical, Mechanical and Similar Occupations (updated November 2023) 
  5. Safety and Health Protection on the Job (updated November 2023) 
  6. Know Your Rights: Workplace Discrimination is Illegal poster (updated June 2023) 

CDA’s updated Required Postings in a Dental Office lists and links to all posters that dental offices are required to display and provides summaries of the respective laws and posting requirements. 

Two CDA articles published last year cover California’s new $16 minimum wage that took effect Jan. 1 and the state’s increased Paid Sick Leave for all employees that also took effect Jan. 1. 

June 21, 2023: Three poster updates  

Updated FLSA Minimum Wage poster  

Signed into law in December 2022, the federal PUMP Act provides additional rights to parents who must express breast milk in the workplace and impacts employers who are not covered by California’s more expansive protections. 

Employers must print the updated (April 2023) federal “Fair Labor Standards Act Minimum Wage” poster, also available in Spanish, and affix it over the version currently displayed in their office. The updated poster contains information about the new law in a section titled "Nursing Mothers." Previous versions, including the August 2016 version included in CDA’s Required Poster Set, no longer satisfy the posting requirement. 

California employers must also provide lactation accommodation notices to employees beyond the federal posting requirement as described in the CDA article linked above. 

Updated Employee Polygraph Protection Act poster

The federal Employee Polygraph Protection Act prohibits most private employers, including dental practices, from using lie detector tests either for preemployment screening or during employment. Employers must display in a conspicuous place for employees and applicants the DOL’s poster explaining the act.

At the time of this writing, the DOL’s webpage with the downloadable poster still indicates the poster was last revised in 2016, but a revised version (2/2022) has since been made available, and the July 2016 version no longer satisfies the posting requirement. Practice owners should download the updated version, available in English and Spanish, and affix it over the version currently posted in the office.

A third updated poster that cites employees’ rights under the Family Medical Leave Act is available to print and display. However, as communicated in a recent edition of CDA’s member newsletter, Inside California Dentistry, the February 2013 and April 2016 poster versions continue to satisfy the posting requirement. If a dental office is displaying one of those prior poster versions, it need not take any action.

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