Practice owners must post 'Time Off to Vote' notices

With the calendar counting down to Election Day, Nov. 8, employees and employers should be aware of the laws and notice requirements surrounding "Time Off to Vote" policies.

Ten days prior to an election, employers are required to post a notice advising employees of provisions for taking paid leave for the purpose of voting in statewide elections. The notices should be posted where employees congregate most often, or where employees enter and exit the workplace. Notices in several languages are available for download on the website of the California Secretary of State.

It is recommended that employers have "Time Off to Vote" policies in their employee manuals. The policy should include information to allow those employees who do not have sufficient time for voting before or after practice working hours to participate in a statewide election. The allowed time can be limited to the beginning or end of the workday schedule and no more than two paid hours need be provided. If an employee requires additional time beyond the two hours, this time would be unpaid or the employee could utilize accrued vacation or paid time off. In addition, employers can require that employees requesting time off provide at least two days' notice prior to their intended leave.  

The polls are open 7 a.m. to 8 p.m. on Election Day.

A sample policy is available on the CDA website.

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Now, in one handy place, CDA members can find the details, deadlines and resources they need to ensure their dental practice is in compliance with upcoming laws and regulations. On the main Practice Support webpage, the new “Are You in Compliance” section lists laws and regulations that dental practices will need to comply with.

CDA has developed California-specific resources to assist dentists in meeting the Oct. 16 deadline for compliance with the U.S. Department of Health and Human Services’ Office for Civil Rights’ final rule concerning Section 1557 of the Affordable Care Act.

One of the issues dental team members can face is finding the right time to take a meal or rest break. The busy day, especially for smaller practices with a small staff, sometimes doesn’t leave a lot of time to easily take a break.