Resources

This is the first of four presentations created to train a dental practice’s privacy officer and security officer on the requirements of federal and state privacy laws and on their respective responsibilities. 

A discussion on HIPAA safeguards – what administrative, technical and physical safeguards are required to be implemented and how to determine if a safeguard is reasonable and appropriate.

The rule sets standards to protect patient information in electronic form. A covered entity must implement or address more than 30 administrative, physical and technical standards summarized here.

Here are four presentations for dental practice HIPAA privacy and security officers to learn about their responsibilities, and one training presentation that can be used in combination with a dental practice’s written policies and procedures to train office workforce (includes students and others).

Before bringing an associate into the practice, take the time to carefully examine the basis for this decision and evaluate the possible limitations of adding another dentist.

Associates may be classified as either an independent contractor or an employee. This toolkit includes information to help you determine how to hire an associate.

Employers should proceed with caution when using unpaid interns or volunteers. Most interns are considered employees in the eyes of the law, which means you must comply with wage and hour laws, including paying them at least minimum wage.

Guidance for dentists looking to hire or become an associate. Hiring an associate will affect practice staff, the well-being of the business and the welfare of the patients. Take the time and research strategies prior to making any hiring decisions.

Short-term employees are considered employees by the State of California and require additional documentation. This toolkit covers hiring, paying and terminating temporary employees.

Identifies California laws and clarifies office policies and benefits related to holiday pay throughout the year.

A list of county programs which allow small businesses to drop-off by appointment their hazardous and universal waste.

Customize form to comply with Cal/OSHA and a Dental Board requirement to have a written protocol for operatory cleanliness. The form is part of the Regulatory Compliance Manual. Reviewed Sept 2015.

Use this resource to audit charts to ensure financial integrity is being maintained by all people involved.

This is the third of four presentations created to train a dental practice’s privacy officer and security officer on the requirements of federal and state privacy laws and on their respective responsibilities. 

Covers how employers must pay staff during a COVID-related illness, exposure or quarantine, time off to receive or recover from the COVID-19 vaccine, or to seek a diagnosis. 

Staff must assess annually the effectiveness of the practice's safety procedures and devices and consider safety sharps. This form is part of the Regulatory Compliance Manual. Updated Sept 2015.

As an international dental student (IDS) at an accredited IDS program, it is best to research and understand the process to obtain work visas in the United States at least 12 months before graduation. This section covers the various types of work visas applicable to international dentists who have completed an IDS accredited program in the United States. 

Use this form to document individual employee's annual training on the control of exposures to bloodborne pathogens. This form is part of the Regulatory Compliance Manual. Updated Sept 2015.

FAQ on infection control, other Cal/OSHA regulations, training, personal protective equipment and inspections. This resource is part of the Regulatory Compliance Manual. Updated Dec 2018.

This is a list of external websites with information pertinent to infection control at dental practices.

 Learn more about the information blocking rule, which permits patients and others greater access to patient information. The rule is part of the 21st Century Cures Act, a federal law.

This PowerPoint presentation can be used in conjunction with the dental practice’s written policies and procedures to train staff on compliance with HIPAA and state laws.

Sample informed consent forms to aid in the face-to-face informed consent discussion between the dentist and patient. Available in English, Chinese, Japanese, Korean, Russian, Spanish, Tagalog, Traditional Chinese, and Vietnamese.

Document employee’s refusal of employer's offer of the Hepatitis B vaccination on this form which has mandated language. This form is part of the Regulatory Compliance Manual. Updated Sept 2015.

Informed Refusal of Treatment to be signed by patient, provider and witness to document the discussion between the patient and provider on risks of declining recommended treatment.