Resources

This is a handbook contains summary of key information and requirements of the Medi-Cal Dental Program program.

The standard of care and dental plan contracts require dental practices to have medical emergency kits for their patients. Cal/OSHA requires a first aid kit for use by employees. 

Use sample plan to describe the practice’s medical waste management and disposal procedures as required by state law. This resource is part of the Regulatory Compliance Manual. Updated May 2015.

Individual cities and counties across California have passed local ordinances relating to minimum wage and sick leave laws — with eligibility rules varying from city to city. Check with local city government as to whether any local minimum wage ordinances may apply to employees in your practice. Periodically check local websites as rates in these cities could change at any time.

An overview of other Cal/OSHA regulations for which dental practices have been cited for violating.

CDA recently became aware of a court ruling in the Moneim, DDS, et al., vs. Delta Dental of California litigation. It is our understanding that the court has ruled on some of the legal issues involved in this case, but this ruling is only part of the case as the court divided the case into 2 phases.

U.S. copyright laws allow owners of movies, television shows, and music to collect performance license fees from individuals and entities, such as dental practices, for public performances of the movies, television shows, and music.

Compilation of resources for N95 respirator/mask requirements.

This section provides essential guidance for the new employer including an onboarding template with a list of required documents and all essential activities from day one of practice ownership. 

Checklist to help prepare for planning an optimal new employee orientation and onboarding process, including lists of forms, acknowledgements and brochures required in CA.

Recommended weekly training plan and tasks. Record patient chart numbers, discussion notes and signatures to document completion of all tasks.

Information a dental practice should collect when creating a New Patient Form. Annual verification should be done to verify if any changes are needed, such as employer or contact info.

Comprehensive guidance and templates for gathering new patient information.

Overview of requirements and compliance aids for this ACA requirement. 

CDA recommends the use of an offer letter in conjunction with a verbal offer of employment.

CDA recommends the use of an offer letter in conjunction with a verbal offer of employment.

Employers can find updated information for 2023 payroll withholding on the EDD website.

Enforcement of this rule, which is to improve patient access to their electronic health information, is expected to commence on this date. For more information see “Information Blocking Rule Q&A.”

The United States Equal Employment Opportunity Commission (“EEOC”) released the “Know Your Rights” poster. This new poster replaces the previous “EEO is the Law” poster which employers are required to display. The EEOC explains that the updated “Know Your Rights” poster is available in both English and Spanish, and will be available in additional languages at a later date.  CDA Members should print and affix the new poster over the “EEO is the Law” poster contained in the 2021-2022 Required Poster Set. 

Use this letter to provide the details of rate of pay, job title, classification, and start date and time when offering employment to a potential salaried employee.

Use this letter to document an hourly employees terms of the employment relationship in advance of the employees start date. A written offer must be provided prior to conducting a background check.

Use this letter to provide the employee a written offer in advance outlining the terms and timeline of the employment relationship.

This resource will introduce you to the basics of offering an in-house discount plan. These in-house discount plans offer patients some form of dental coverage or benefit to offset their out-of-pocket cost making it more likely that they will accept a treatment plan. Offering an in-house discount plan can assist with attracting new patients and help retain existing patients, particularly those patients without any form of dental coverage.

Dental practices that offer patients commercial credit financing products (credit cards, lines of credit or loans) in the dental office are required to disclose certain information and are prohibited from specific practices. 

Use this form on a quarterly basis to evaluate the appearance of your practice.