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Regulatory Compliance

Keep ahead of the compliance process with our customizable Regulatory Compliance Manual. Plus, learn about CURES and opioid pain management, review upcoming regulation deadlines and check your practice’s compliance.


October 06, 2021 7477

Vaccination and Test Result Information

The Office for Civil Rights within the U.S. Department of Health and Human Services on Sept 31, 2021, released guidance for the public to clarify how HIPAA applies when businesses and employers request from customers and employees information on their COVID-19 vaccination status and test results. Highlights of the guidance provided by the Department of Health and Human Services include:

  • HIPAA does not prohibit any person from asking an individual whether they received a particular vaccine.
  • HIPAA does not prevent an individual from disclosing their vaccination status.
  • HIPAA does not prohibit an employer from requiring an employee to disclose their vaccination status. (California confidentiality law does prohibit employers from disclosing employee health information to unauthorized persons.)
  • HIPAA does prohibit a healthcare provider from disclosing an individual’s protected health information to an employer and other unauthorized entities.


OCR announced March 15, 2020, that "it will exercise its enforcement discretion and will waive potential penalties for HIPAA violations against health care providers that serve patients through everyday communications technologies during the COVID-19 nationwide public health emergency."

The communications technology should not be public-facing. Examples of non-public facing communications technologies include Skype, Apple Facetime and video chat via Facebook Messenger, Jabber, WhatsApp, and Google Hangouts. In normal circumstances, HIPAA requires a covered entity to have a business associate agreement with these platforms and to have included these technologies in its security risk analysis prior to utilization. Once the emergency ceases, a covered entity is expected to be in full compliance with the regulations.

To protect patient privacy during the emergency period, a dentist should converse with a patient in a private location and should confirm that the patient also is in a private setting or else agrees to receive teledental services in a public or semi-public setting. Use reasonable safeguards such as lowering the voice and not using a speakerphone. When investigating a complaint or incident that occurs at this time, OCR will consider all facts and circumstances when determining what constitutes a good faith provision of telehealth services.


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Regulatory Compliance Manual

This manual provides sample written plans and forms to assist a dental practice in Cal/OSHA compliance. It also has information on waste management.

CURES and Opioid Pain Management

CDA continues to promote best practices and compliance with state and federal laws regarding opioid pain management.

Resource Library

Access an online library of downloadable articles, guides, templates, checklists and forms.

Regulatory Compliance News

Image of rapid COVID-19 test that reads Governor signs legislation permitting California dentists to apply for licensure to administer rapid COVID-19 tests in the office

Gov. Gavin Newsom on Oct. 8 signed into law CDA-sponsored legislation that allows California-licensed dentists to apply for the requisite laboratory licensure to administer rapid COVID-19 tests in the dental office. The new law also gives dentists permanent authority to administer FDA-approved or FDA-authorized COVID-19 and flu vaccines.

C.E. waiver extension gives California dental professionals until March 2022 to complete license renewal requirements

The Department of Consumer Affairs issued a new waiver that gives all California-licensed dental professionals whose active licenses expire in October 2021 until March 28, 2022, to meet license renewal requirements.

Q4 Practice Health Check: Reviewing benefit claims processes and code changes for 2022

A new CDA Practice Health Check can help dental practices prepare for the American Dental Association’s CDT code changes for 2022. The ADA updates CDT codes annually, and failure to review the changes could lead to unnecessary claim denials and delays.