05/17/2017

Practices required to post updated Wage Order 4


As a best practice, all California practice owners or employers should know the applicable wage order for their business and employees along with the regulations contained in it.

California’s Department of Industrial Relations regulates wages and hours of nonexempt employees. The wage orders, currently 17 in all, define the minimum wages, hours and working conditions of employees in specific industries. California employers must comply with one or more of the 17 wage orders, plus a minimum wage order as well as applicable statutes depending on the type of work performed.

Dental practices typically fall under Wage Order 4 — specifically, Order No. 4-2001, Regulating Wages, Hours and Working Conditions in the Professional, Technical, Clerical, Mechanical and Similar Occupations. The California Department of Industrial Relations updated Wage Order 4-2001 to reflect the 2017 and 2018 increases in the state minimum wage. The DIR amended sections 4(A) and 10(C) and also updated meal and lodging credit amounts. The correct industry wage order has a revision date of “12/2016,” which is found on the bottom of the cover page for each wage order. The wage orders are dated 12/2016; however, they were released by the DIR in May 2017.

Each California Wage Order covers regulations on topics such as:

  • Administrative, executive and professional exemptions.
  • Overtime wages.
  • Alternative workweeks.
  • Minimum wages.
  • Reporting time pay.
  • Records retention.
  • Cash shortage and breakage.
  • Uniforms and equipment.
  • Meals and lodging.
  • Meal periods.
  • Rest periods.
  • Required posting of the order.

Most wage orders contain similar provisions as stated; however, each can contain more obscure provisions. For example: “suitable seats when the nature of the work reasonably permits the use of seats.” Or for dental practices that are considering adopting an alternative workweek schedule, the details of what is allowed and required in order to adopt this type of schedule is spelled out in detail in Section 3(B).

Although CDA recently printed and is continuing to distribute the most recent version of the Required Poster Set, it is difficult to know when state or federal postings will be updated. CDA Practice Support updates its resource “Required Postings in a Dental Office” and encourages practice owners or employers to check the resource regularly to stay in compliance as new postings are updated and issued.

As with the CDA Required Poster Set, employers should print a copy of the new wage order and post it in an area frequented by employees where it may be easily read during the workday. Where the location of work or other conditions make this impractical, every employer must keep a copy of this order and make it available to every employee upon request. The industry wage orders are formatted to print on 8 ½-inch by 11-inch paper.    

Find “Required Postings in a Dental Office” and other Practice Support resources at cda.org/practicesupport.

If you haven’t ordered your 2017-18 poster set yet, you can do so today at cda.org/posterset.



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A new format for the HIPAA Notice of Privacy Practices is now available for download on the CDA Practice Support website. The new "layered" notice allows a dental practice to post only one page, instead of all pages, of the notice on the wall of the practice's reception area while making the entire notice available elsewhere in the reception area.

Many dentists manage risks in areas beyond clinical care. A telling example is the requirement for all employers to post workplace labor law notices, since failure to comply in this area alone can result in substantial fines. To assist members in the business ownership side of practice, CDA prints a full set of required posters every two years. The 2017-18 set is now available for distribution.

“Your Guide to California Dental Practice Act Compliance” was updated in January 2017 to reflect new laws concerning adverse event reporting, scope of practice, required language in the anesthesia informed consent form, online advertising through Groupon, notice of licensure, prescriber dispensing of controlled substances and several other areas of practice.

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