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Regulatory Compliance

Keeping politically informed is vital to your professional success. CDA helps members stay up-to-date about licensing, compliance, mandates, workers’ compensation and other issues, including action at the Dental Board of California.

 

Dental Board cracking down on Botox law
04/21/2014
CDA has recently learned that the Dental Board of California has begun taking disciplinary action against dentists who are providing Botox/Dysport or derma filler treatments to patients for cosmetic purposes or teaching courses to dentists to do so.
Department of Health launches HIPAA security assessment tool
04/08/2014

The U.S. Department of Health and Human Services (HHS) has launched a new security risk assessment tool that helps dentists and other health care professionals be in compliance with the Health Insurance Portability and Accountability Act (HIPAA). It is important for dentists to conduct a security risk assessment as required by HIPAA to protect their patients' information and minimize liability risk. A recent review of HIPAA enforcement actions reveals that entities were penalized for not having a documented risk analysis or for having an incomplete analysis.

03/21/2014

With the receipt last month of final approval from the state Office of Administrative Law, initial and biennial dental licensure fees will be increasing for the first time since 1998, effective July 1, 2014. A group of ancillary fees that is linked by law to the biennial renewal fee will be increasing as well.

CDA member’s computer theft leads to HIPAA inquiries
03/10/2014
A CDA member’s dental practice lost a computer server to thieves last year, and is now responding to U.S. Health and Human Services (HHS) inquiries on that practice’s HIPAA compliance. CDA has been assisting the practice in this process, and is offering members recommendations so they can avoid a similar situation.
Conducting a risk analysis key for HIPAA compliance
02/10/2014
It is important for dentists to conduct a Security Rule risk analysis as required by the Health Insurance Portability and Accountability Act (HIPAA) to protect their patients’ information and minimize liability risk.  A recent review of HIPAA enforcement actions reveals that entities were penalized for not having a documented risk analysis or for having an incomplete analysis.
CDA’s updated radiation safety guide now available
01/27/2014
To ensure compliance with state radiation regulations, dental practices, clinics and dental educational programs should obtain the recently updated Radiation Safety in Dental Practice.
Clarifying HIPAA’s impact on using Windows XP in the dental office
01/27/2014
There has been a lot of speculation around the use of Windows XP as it relates to HIPAA violations. Many IT consultants are saying if dentists’ information systems are operating on Windows XP after April 8, 2014, they are in violation of HIPAA. The HIPAA Security Rule does not specifically require the use of operating systems that are manufacturer-supported so continuing to use Windows XP after April 8 is not in itself a HIPAA violation.
FDA says discontinue prescribing high dose of acetaminophen
01/24/2014
As a precaution to the risks of liver injury, the U.S. Food and Drug Administration (FDA) says dentists and other health care professionals will need to limit the amount of drugs they are prescribing to patients that include acetaminophen.
Top 10 Practice Support Center resources of 2013
01/08/2014
From the latest on HIPAA compliance to how to optimize a Yelp profile, CDA has it all. As we enter 2014, let’s take a look back at the top 10 resources CDA’s Practice Support Center provided dentists in 2013.
12/16/2013
The Dental Board of California recently began a large-scale enforcement effort against the unlicensed practice of dentistry in Southern California. The Southern California Unlicensed Dentistry (SCUD) Task Force was established by the Dental Board's enforcement unit and has been  investigating numerous reports of unlicensed dentistry being offered in a wide variety of settings.
Emergency kit basics for dental practices
11/26/2013
Some states may have more rigorous emergency kit requirements, and The Dentists Insurance Company advises dentists to check with their state dental board or dental association for specifics on what to include beyond ADA recommendations. TDIC advises all dentists to know when, how and in what dosages to administer drugs included in their emergency kits. Stocking emergency medications but lacking the training to administer them appropriately can be a liability.
11/19/2013
As a result of a recent announcement from the Dental Hygiene Committee of California (DHCC), licensed dentists and registered dental hygienists are each now required to provide specified public notification that they are licensed and regulated by the Dental Board of California and the DHCC, respectively.
Taking steps to protect patient information under HIPAA
11/08/2013
Recent Health Information Technology for Economic and Clinical Health (HITECH) amendments to the Health Insurance Portability and Accountability Act (HIPAA) expanded patient rights with regard to their health information and added a breach notification rule for covered entities, such as dentists, to follow.
10/14/2013
The combination of a HIPAA deadline and vendor communications about the deadline recently sent many CDA members to the Internet and telephone to find out what assistance they could get from the Practice Support Center. Callers had specific questions on the requirement to securely transmit protected health information to other dental practices.
09/25/2013
Gov. Jerry Brown’s administration has announced that it is no longer moving forward with a legislative package to reform the Proposition 65 warning notice and litigation laws. CDA had been the only health care organization invited to participate in stakeholder discussions with the administration on this issue.
What to include in a medical emergency kit
09/24/2013
Many CDA members are calling the CDA Practice Support Center and asking what they need to include in their medical emergency kit. Most dental offices have one emergency kit to be used for both employees and patients. For employees, Cal/OSHA does not specify what should be in a medical emergency kit, just that the employer have documentation that a physician approved the kit.
09/10/2013
The federal OSHA's deadline for dentists to train employees on the federal Occupational Safety and Health Administration’s adopted revisions to the Hazard Communication Standard is Dec. 1. Compliance with other elements of the rule must be met by June 1, 2016.
08/26/2013
The Dental Board of California has released for public comment its proposed regulations that would raise the initial licensure and biennial renewal fees for dentists from $365 to $450, the maximum currently allowable by state law.  The public has until Sept. 23 to provide written comment (or in-person comment at a public testimony-only hearing to be held on that date in Sacramento).
08/20/2013
With the legislature entering the final month of its 2013 session, CDA was an active participant in negotiations with the governor’s office, the legislature, and a variety of business, legal and consumer stakeholders in an attempt to improve the state’s Proposition 65 warning notice and litigation laws. Prop. 65 requires businesses with 10 or more employees to provide “clear and reasonable warning” if the product or business location may expose employees or consumers to a chemical known to the state to cause cancer or reproductive toxicity.
07/29/2013
The Sept. 23 compliance deadline for the omnibus rule/HITECH amendments to the Health Insurance Portability and Accountability Act (HIPAA) is just around the corner. There are a couple educational options for dentists related to this subject.
07/16/2013
New dentists have a lot to juggle and think about after graduating from dental school – one of the things that shouldn’t fall through the cracks is making sure they have the proper permits to dispense controlled substances and administer conscious sedation. When dentists become licensed, they automatically have the ability to write prescriptions for antibiotics, fluoride and other non-controlled substances such as Ibuprofen. When it comes to prescribing, dispensing and administering controlled substances, however, they must first register with the U.S. Drug Enforcement Administration.
State rules online discount contracts violate law
06/06/2013
The Legal Division of the California State Department of Consumer Affairs (DCA) has released a legal opinion concluding that a contractual arrangement between a health care professional and an Internet marketing service (Groupon, Living Social, etc.) offering online discounts for medical services violates state law.
06/05/2013
The U.S. Department of Health and Human Services (HHS) published the long-awaited final omnibus rule under HIPAA (Omnibus Rule) on Jan. 25, 2013. The rule implements the Health Information Technology for Economic and Clinical Health Act (HITECH) and requires that health care providers amend their Notice of Privacy Practices (NPP) and Business Associate Agreements to include new elements. The compliance date for the final rule is Sept. 23, 2013.
06/03/2013
California employers have until Dec. 1, 2013, to train employees on the new hazard label elements and safety data sheet format required by the Cal/OSHA Hazard Communication Regulation. Cal/OSHA recently amended the state regulation to conform to federal regulation and the United Nations’ Globally Harmonized System of Classification and Labeling of Chemicals (GHS). Employers also need to update their hazard communication plans.
04/25/2013
CDA members should be aware that local sanitation agencies are sending surveys to dental practices asking about amalgam waste management practices. It is recommended that members review their protocols. The Practice Support Center’s website, cda.org/compass, has several resources available on amalgam waste.
04/03/2013
The U.S. Department of Health and Human Services (HHS), the agency that enforces HIPAA, has clarified that unencrypted emails may be sent to patients who have been advised of risks and have consented to receive unencrypted emails. CDA offers a few suggestions to obtain patient consent to communicate via unencrypted email. Be sure to retain documentation with the patient record.
04/01/2013
CDA will mail updated employment poster sets to local dental societies for distribution to members this month. Several state and federal agencies require employment posters to be conspicuously displayed at dental offices. Stay up to date with CDA’s set.
02/26/2013
The U.S. Department of Health and Human Services (HHS) published the long-awaited final omnibus rule under HIPAA (Omnibus Rule) on Jan. 25. The rule implements the Health Information Technology for Economic and Clinical Health Act (HITECH) and amends provisions related to privacy, security, breach notification and enforcement in important ways.
New online reporting application for CURES program
01/17/2013
The state Department of Justice announced that Atlantic Associates has implemented its online direct dispense reporting application for data submission to California’s prescription monitoring program, Controlled Substance Utilization Review and Evaluation System (CURES).
01/04/2013
From the latest updates on infection control regulation to a reference guide for all things legal as it pertains to dentistry, the Practice Support Center’s website, cda.org/compass has it all.  Review the list of the Top 10 Compass Resources in 2012.
11/21/2012
Despite strong lobbying from the ADA and other dental organizations, a 2.3 percent medical device excise tax is set to take effect on Jan. 1. Dentists should be aware, however, that the impact of the tax on dental practices is not entirely clear. The Internal Revenue Service has not yet published final regulations or provided guidance as to how it applies to dentistry. The tax may impact dental practices in the form of increased costs for purchasing supplies and equipment.
11/20/2012
As of Nov. 28, dental practices are required to post a new notice to consumers. Business and Professions Code Section 138 requires the Dental Board of California, and other licensing boards within the state Department of Consumer Affairs, to require a licensee to post a notice that informs consumers that the licensee is regulated by the state.
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