Employee Manual Resources

Sound employment policies provide the principles by which you govern your employee relationships in a fair and consistent manner. An employee manual can provide clarity to your dental team on what is expected of them. And, when the policies are documented and applied consistently, they can prevent workplace misunderstandings. 

Why do you need a manual?
An employee manual allows you to lawfully discipline employees who have violated any non-specified rules. While having an employee manual itself is not a legal requirement, there are specific laws that require you to notify employees of certain workplace rights in writing, so a well-developed manual is essential to documenting compliance with federal, state and local employment regulations. Know that outdated or erroneous policies can be as dangerous as having no policies at all.

How can CDA support you?
CDA Practice Support offers members two comprehensive resources for developing organized, structured and customized employee manuals.

Employee Manual Generator

2021 manual updates are included

Content developed by employment attorneys and HR specialists

  • Standards for performance and protection against HR-related legal claims
  • Best practices tailored to your practice's unique goals and culture
  • Federal and state-compliant policies for your practice’s size and location

Simply answer a series of questions about your practice and its current policies. Upon completion, your practice’s customized handbook will be sent as a PDF file to your email address on file with CDA.

Before you begin the online process, we strongly recommend you have already established human resources policies, including:

  • Benefits offering details (PTO, holidays, health insurance, in-house benefits, etc.)
  • An understanding of mandatory paid sick leave requirements for FT and PT employees
  • Rate of pay for mandatory meetings, training, travel time and on-call work
  • Alternate work schedule and its impact on benefits, as applicable

Please note, your answers will only be saved for sixty days and you must complete all steps to receive your manual.

Sample Employee Manual

This easy-to-use Word template, which reflects updated policies for 2020 and 2021, was developed by attorneys specifically for dental practices. This template provides additional guidance when developing policies and allows employers greater flexibility when creating customized practice policies. 

It is highly recommended, to avoid unintended liability, before distributing your completed employee manual to your employees, have an attorney who specializes in the employment laws and regulations of your city, county and state review it. 

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The information provided by this Sample Employee Manual is provided for informational purposes only and should not be construed as legal advice, recommendations, or counseling under any circumstance and no attorney-client relationship is formed. No recipients of this Sample Employee Manual should act or refrain from acting on the basis of any content included in the Sample Employee Manual without seeking the appropriate legal or other professional advice. The content of this Sample Employee Manual contains general information. Although best efforts have been made to provide quality information, there is no guarantee or warranty that the content or quality of this Sample Employee Manual is accurate. Neither the California Dental Association (CDA) nor any of its subsidiaries or its attorneys assume liability for the use or interpretation of information contained herein. Neither CDA nor any of its subsidiaries or its attorneys shall be liable for any loss, injury, claim, liability, or damage of any kind resulting from your use of the Sample Employee Manual or the information contained herein. Additionally, this agreement does not imply that any of its provisions are covered by your Professional Liability (PL) Carrier or Employment Practices Liability (EPLI) carrier. Contact your PL or EPLI carrier or attorney with questions prior to creating or distributing a Sample Employee Manual.